Registration Terms & Conditions 2014
I. Payment Schedule
We do not accept purchase orders as a form of payment.
Please note that registration for CAST 2014 is on a payment schedule, meaning that there are two different payment prices in order to give early registrants the benefit of receiving a discount.
A Purchase Order is not a payment or a reservation of payment. Purchase Orders will not be accepted to hold your reservation. Registrants will be billed according to payment date (via check or credit card), not the initial registration date. Please submit payment to reach our office before October 15th to secure the Early Bird Registration price. Payments may be made with a credit card or check. Additionally, if your payment is not received by the below payment schedule you risk losing your free field trip or reception.
Early Bird Registration (August 15- October 15): $125 Please note: you must pay the registration fees due in full via check or credit card before or on October 15 deadline in order to receive this discount AND your free additional registration field trip or reception. Purchase orders are not accepted.
Regular Registration (October 15 - November 22): $175 All outstanding balances must be paid by November 20, 2014 to attend the conference. Purchase orders are not accepted.
*A $25 cancellation fee will be charged for all cancelled registrations prior to 11/1/2014. All cancellations must be made using the Cancellation Form. No emails or phone calls will be accepted for cancellations. No refunds for registration or optional items will be issued after 11/1/2014. See Section II for more information.
No refunds of under $25 will be processed. Please know that your registration is a "reservation" to attend CAST 2014, therefore, you are responsible for full payment regardless of whether you attend the conference.
Please make Checks payable to: STAT
Please mail all checks to: Science Teachers Association of Texas or STAT
5750 Balcones Dr., Suite 201
Austin, TX 78731
*We cannot guarantee receipt of payments sent to any other address
or honor pricing if mislabled.
- In the envelope, or on the check itself, you must include the FULL NAMES of ALL ATTENDEES paid for by your check. E-mail all registration questions to firstname.lastname@example.org.
II. Cancellation, Changes, Substitutions and Refund Policy
Cancellations for conference registration will be accepted until November 1, 2014 but are subject to a $25 cancellation fee. No requests unless those sent directly through the event registration Change Request Form or Cancellation Form will be honored.
All optional sessions (short courses and field trips) canceled by November 1 will be refunded in full. A $25 fee will also be charged for insufficient fund checks and disputing valid credit card charges. Refunds of $25 or less will not be processed unless an event is canceled by STAT.
After November 1, 2014, we will not accept cancellations for the conference or any optional sessions. All registrants who fail to cancel before this deadline will be required to pay for the full registration cost they committed to, as well as any additional items they may have purchased. Registrants who do not pay their balance will not be eligible to attend future CAST conferences.
Change Session or Substitute Registrant Requests. If you wish to add or remove an option session from your registration please submit a formal change request via the online Change Request Form.
Types of Changes Allowed via the online form: Add Short Course, Remove Short Course, Add Affiliate Membership or Affiliate Event, Remove Affiliate Membership or Affiliate Event, Substitute Entire Registration to Another Person (must provide all of their contact information include First, Last, e-mail, address and phone).
No changes to the field trip or additional free Perot Reception will be allowed except for cancellations.
Duplicate Registrations. If you register multiple times, you are responsible for payment for each registration as if they were a separate person. Please make sure you know whether you or someone else is submitting your registration.